2024 Year End Banquet Information
Banquet is scheduled for January 18th, 2025 at the Hotel of Roanoke.
Trophy Rider's Registration:
Nov 25th-Dec 15th (priority sign up) Guests must be on same registration as rider. Please state which rider(s) in group are. This will be checked.
If no rider is listed you will be placed on a waiting list until Dec 16th.
Non-trophy Rider's Registration:
Anyone (including trophy riders) Dec 16th - Jan 3rd.
Buffet dinner:
Pork Chops
Pot Roast
Salad
Macaroni Salad
Mashed Potatoes
Mac-n-Cheese
Rolls
Banana Pudding
Apple Cobbler
$61 for adults
$49 for kids 6-12
Kids 5 and under are free
*prices do not reflect online processing fee of $3.00 per person
If mailing a check, the check will need to clear one week before cut off date. Signing up online is recommended as you will have an immediate confirmation.
Checks need to be made out to "VCHSS" and mailed to
Caryn Hutchison
4973 Richmond Rd
Keswick, VA 22947
Please include racer and guest information if paying by check.
Please keep in mind the meal price includes more than just the meal;
it also covers the cost of the banquet room, staff, security, facility fees and more.
Seating:
Please let us know who you would like to sit with in the seating request field before checking out. We cannot guarantee seating, but do our best to accommodate your request.
If you absolutely need to be at the same table, submit ALL names and payment together.
VIRGINIA CHAMPIONSHIP HARE SCRAMBLE SERIES
AWARDS BANQUET
SATURDAY, JANUARY 18th, 2025
The Hotel Roanoke & Conference Center
110 Shenandoah Ave NE, Roanoke, VA 24016
The series would like to share with you the link to facilitate your room booking process. Do not call the hotel.
For the dates: (Jan 17, 2025 to Jan 20, 2025)
MAKING RESERVATIONS
A dedicated website is now available for you to book your hotel rooms online. Reservations can be made starting now through January 1st, 2025 at this web address:
https://book.passkey.com/e/50839435
Officers, Staff, please do not make reservations. I will get with you on your reservations.
Banquet attendees are reminded that we are guests at The Hotel Roanoke & Conference Center. You are
reminded that your behavior directly reflects on the Virginia Championship Hare Scrambles Series and your
fellow attendees. You are also reminded that parents are responsible for their child’s behavior and parents will
be held accountable for any problems their children create. Please make sure that you are aware of where your
children are. This is their banquet as well as the adults and we want everyone to have a good time, but they
must be well behaved. Please know where your children are and what they are doing at all times. No one under
the age of 21 is allowed in the bar area at all and they are not to be running through the hotel. The hotel will be
holding the series responsible for any and all inappropriate actions and damage that occurs on their property.
These actions may prevent us from continuing to use The Hotel Roanoke & Conference Center for our
banquets. Any inappropriate actions could jeopardize your future with the series and any invitations to future
events. We hope we are all on our best behavior to avoid any incidents or injuries. It would be a shame to not
be invited back to this location because of the behavior of a few folks. Please also keep in mind we are not the
only patrons in the hotel.
This event is by reservation only. No walk-ins.
YOU WILL NOT BE ALLOWED TO BRING YOUR OWN BEVERAGES INTO THE
BANQUET!
You are not to be outside of your own personal room with any alcoholic beverage
that you did not purchase from the hotel.
Parent's, please be mindful of your children. There is a wedding going on at the same time as our banquet and we need to be respectful.
If you have questions, please email our awards coordinator: awards@vchss.org
